Finance Assistant - Crandall TX - Spay Neuter Network

About This Position


Job Title:

Finance Assistant




Salary/Pay Grade:




FLSA Exemption:

Part time


Director of Finance


Job Description:

Responsible for assisting in billing, invoicing, tracking grants, creating reports for ED, Director of Finance & IT and Director of Clinic OPs. This person will also contribute to streamlining the customer service process for Spay Neuter Network.

Essential Functions:


  • Track and pay vendors in a timely manner
  • Make banking and QuickBooks entries
  • Pay bills including independent contracts
  • Invoice clients including grants, shelter contracts and agreements, rescue organizations as well as individual users of SNN services
  • Ensure data is correct and compliant with medical record protocol
  • Assist in training staff on the use of computer systems and software with documentation of training sessions and tests
  • Grant reporting to ED and to funders
  • Create and report data for ED, marketing and clinic
  • Work with ED to create a usable system for tracking what grants are available, when they are due and then prepare information needed to move forward on applying
  • Create reports, graphs and data as needed for ED
  • Work with marketing and development team in maintaining a data base for givers


  • Payroll- including evaluating new service providers, keeping track of vacation times, bonuses, new hires
  • Responsible for new hire paperwork, drug testing, files, background checks

Additional Duties and responsibilities:

  • Treats all animals humanely, with compassion and concern, both on and off the job and transmits these values to others.
  • Provides accurate information and friendly professional service to the public and to co-workers in a responsive, positive, courteous, truthful and tactful manner.
  • Collaborates with the other managers and other special interest groups on special programs regarding spay and neutering.
  • Assists in tours, lectures, public education programs, special events and fundraising activities as needed.


Physical Requirements:

  • Any allergic condition that would be aggravated from exposure or through contact with animals or chemicals used to sanitize facilities, vehicles or equipment, may be a disqualification.

Working Conditions:

  • Standard office, animal care, public, and surgical environment with exposure to hazardous chemicals, anesthetics and sharp objects.
  • Must be able to deal with an often times emotion-charged public and carry a fast paced and changing work load which at times can be stressful.
  • Must be available and willing to work such weekends, holidays, overtime, and attend mandatory training and meetings as the employer determines are necessary or desirable to meet its business needs.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Education and Experience:

Must have experience (preferably with a non-profit or medical organization):

  • Mandatory proficiency in Excel, Quickbooks, all Microsoft Office products including to include MS Access and the other non-MS Office products
  • Develop and working within a budget

Must have demonstrated:

  • Initiative to work independently, set and accomplish goals and meet deadlines
  • Knowledge of current applicable state and federal human resources laws and regulations

Knowledge, Skills, and Abilities:

  • Must be highly organized
  • Excellent communications, personnel management and written skills.
  • Ability to read, analyze and interpret documents; such as software instructions, safety rules, operating and maintenance instructions
  • Ability to write reports and business correspondence.
  • Ability to plan and implement projects with little supervision and able to work independently.
  • Working knowledge of MS Access, QuickBooks, Excel, Powerpoint and Prezi.
  • Must be able to communicate effectively both orally and in writing
  • Valid Texas driver’s license required

Job Type: Part-time